Keeping your Customer Accounts Current in QAD Enterprise Applications

Posted on: March 27, 2019 | By: Andy Vitullo | Uncategorized, QAD Financials, QAD Business Process

Accounts Receivable in QAD’s Enterprise Edition Financials offers several different tools to apply payments to open customer invoices. This blog will focus on two manual tools for applying payments.
Customer Payment Create and Banking Entry Create are the primary programs used for applying payments.
Customer Payment Create is used when the business customer portfolio is generally not complex. This implies that you customer sold to records and your customer bill to records are generally the same. Customer Payment create work with only a single bill-to address. This program will allow the user to find invoices using the following open invoice document attributes; customer code, business relation code, invoice reference, shipper, business relation corporate group name, purchase order, amount and sold-to code. The payment itself will be limited to a single bill-to address with-in the open transactions. Also, pre-payments or deductions can be applied within the program.
With Customer payment create, customer payment statuses must be configured, and Payment in Process accounting will be used.
Banking Entry Create provides for generally the same functionality as customer payment create. The differences in functionality are the following.
Banking entry Create will allow the selection and settlement of multiple bill-to address from a single payment.
Banking Entry Create integrates with Process Incoming Bank Files. Process Incoming Bank Files is a program that enables the automated clearing of accounts using a bank file of payments.
Finally, Banking Entry Create will eliminate the requirement for customer payment status code configuration. This eliminates the requirement of payment in process accounting.
Determining what tools to use should be defined upstream in your implementation project during the business process design phase. The business vertical, customer portfolio and business organization are key factors in deciding the best process and tools.



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