Accrue Purchase Expense on Procurement Categories in Microsoft Dynamics AX 2012
Posted on: January 10, 2017 | By: Jarrod Kraemer | Microsoft Dynamics AX/365
Authored by: Kelly Neely
Most of you probably know how to set up Microsoft Dynamics AX 2012 to post an entry at time of purchase receipt for an inventory item. But did you know that if you want the same purchase receipt entry when using a procurement category, the setup is different?
The first step you need to do to accomplish this is to setup an Organizational Hierarchy to establish which parts of the organization will use the accrual process on purchase receipts. Once that is set up, you will need to create a purchasing policy.
1. Navigate to Procurement and Sourcing> Setup> Policies> Purchasing policies. Before creating a new policy, go to Parameters. On the policy rule parameters, use the Add button to choose the organizational hierarchy you just created.
2. Next you will set up a new policy. In the Policy organizations section, choose the organizations from the hierarchy you setup that will be included in this policy. In the policy rules section, select Category policy rule and Create policy rule.
3. In the policy rule screen, create a new rule for every procurement category that needs to an accrual made at the time of purchase receipt. In the Accrue purchase expense on receipt column, check the box to turn this functionality on.
Once this is complete, you are ready to create a purchase order with your procurement categories. With the accrual functionality at the time of receipt turned on, your accounting records will be maintained correctly and all items that are received will be accounted for in the General Ledger.
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