Reduce the risk of fraud with segregation of duties in Dynamics 365

Posted on: December 15, 2021 | By: Guy Logan | Microsoft Dynamics AX/365, Microsoft Dynamics Manufacturing

Employees in many companies these days are asked to do many jobs. Dynamics 365 administrators are tasked with assigning roles to the employees. Within D365, you are able to set up rules to separate tasks that must be performed by different users. This concept is named segregation of duties. For example, you might not want the same person to acknowledge the receipt of goods and to process payment to the vendor. Segregation of duties helps you reduce the risk of fraud, and it also helps you detect errors or irregularities. You can also use segregation of duties to enforce internal control policies.

Set up segregation of duties

1. Go to System administration > Security > Segregation of duties > Segregation of duties rules.
2. Click New.
3. In the Name field, type a value for the rule.
4. In the First duty field, click the drop-down button to open the lookup.
5. In the list, find and select the desired record. Select the first duty that is controlled by the rule.
6. In the Second duty field, click the drop-down button to open the lookup.
7. In the list, find and select the desired record. Select the second duty that is controlled by the rule.
8. In the Severity field, select an option. Select the severity of the risk that occurs when the same user or role performs both duties.
9. In the Security risk field, type a value. Enter a description of the security risk.
10. In the Security mitigation field, type a value. Enter a description of the actions that you take to mitigate the security risk. For example, you can mitigate the risk by conducting more detailed reviews of the process, by conducting a monthly managerial review, or by sharing resources with other departments.
11. Click Save.

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