Three Ways Acumatica Reimagined ERP Systems, Part I

Posted on: January 18, 2024 | By: Page Wildridge | Acumatica

Acumatica is a leading cloud-based, mid-market ERP system. Acumatica was first introduced in 2008 and really started to gain steam in 2010. By the 1990s, most ERP systems included manufacturing, distribution, financials, project accounting, CRM, payroll, and other core functionality.

So, how did Acumatica arrive on the scene almost 20 years later and become one of the leading and fast-growing cloud-based ERP solutions?

Reimagined ERP:

Believe it or not, Acumatica reimagined the ERP system by focusing on some of the core deficiencies in past systems. Now, I am not suggesting Acumatica invented an iPhone-like tool, but they did think differently about ERP systems! Here are three examples of ways Acumatica has reimagined ERP… with another three coming in a few days in Part II.

Pricing

Acumatica doesn’t have user-based pricing! While this may not seem like a big deal, how many times have companies NOT purchased a license for a user because they are only going to use the system “once in a while”? This, of course, leads to people using outside systems (Excel, Word, paper) and a redundant effort when the information must be keyed into the ERP system eventually. With Acumatica, even if you have an executive who only uses the systems once a month to enter an expense report, they can be set up in Acumatica and save the effort of the manual, Excel-based expense report. Even users who will only view reports or approve tasks are set up in Acumatica. In addition, there is no effort required to learn a complicated user-type structure (read-only, full, task, light, etc.). It is a simple idea with big benefits for companies.

Ease of Use

By their nature, ERP systems have a lot of information and require users to enter detailed data. For example, when a customer is placing an order, they need to include on the sales order detailed information about their billing address, ship-to address, products ordered, delivery instructions, etc. So, people have come to accept that ERPs are going to be complicated, messy interfaces.

However, Acumatica refused to accept that idea and has spent a huge amount of effort on constantly improving and optimizing its user interface. Acumatica screens all look and feel the same. They are all well-organized with thought given to HOW a user would interact with a screen- not just the data that needs to be gathered. In addition, users can drag and drop columns on a screen to meet their liking. This lets someone who is entering an order to use the information differently than someone reviewing or approving orders.

But don’t just take my word for it. Check out what G2, a major research organization that monitors ERP solutions, has to say. Read about their research on Acumatica’s ease of use here. You can also download an e-book from Acumatica with extensive details here.

Reporting

Another common gap in ERP systems is reporting. ERP systems are good at allowing users to input data, but have historically been bad at helping users extract data. Again, Acumatica realized this deficiency. Their users can generate reports on their own!

Users can create dashboards and metrics. A functionality called generic inquiries allows a user to great reports, and link data/screens together. In addition, Acumatica has drill-down financial reporting directly in Acumatica with no 3rd party solution required.

But, I think my favorite is creating Excel Pivot tables directly in Acumatica. You can build pivot tables, embed them in Acumatica screens, and finally use Excel as an analysis tool and not as an actual system!

Next Steps

While Acumatica didn’t invent some crazy new technology, they did reimagine ERP systems. If you want to learn more about Acumatica and how it may be able to drive efficiency in your business, contact us today.

Stay tuned for Part II of this blog discussing customization, help screens, and accessibility.



2020 Nucleus Research Report on ERP Technology

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2020 Nucleus Research Report on ERP Technology

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