Author: Andy Vitullo

Over the next few months, we will publish a series of blogs discussing transaction taxes in the United States.   In the US, we refer to these taxes as Sales Tax. These taxes are a percentage of goods or services paid by the recipient.   The legislative rules for these taxes can vary greatly from state to state. Our intent for this blog is to cover the following: The complex transaction tax...

Included with your QAD Enterprise Edition Bundle of Software are several programs that enable Evaluated Receipt Settlement (ERS). ERS is an automation tool that converts an electronic purchase order receipt into a supplier invoice. Critical to ERS processing are accurate purchase orders. Accurate purchase orders imply accurate purchase order lines with accurate quantities, accurate units of measure and accurate pricing. The packing list number on the shipment from the supplier...

Our Logan Team and the Strong Financial Client Project Team successfully implemented General Ledger Consolidations. The profile of this implementation was the following: • Multi-Entity • Multi-Domain • Alternate Currency Source Ledgers including Peso and Renminbi • Target US Dollar Currency Consolidation Ledger • 1 year or 12 periods of General ledger History Our results were the following: • The QAD Consolidation of history replicated and balanced the historical consolidation...

Accounts Receivable in QAD’s Enterprise Edition Financials offers several different tools to apply payments to open customer invoices. This blog will focus on two manual tools for applying payments. Customer Payment Create and Banking Entry Create are the primary programs used for applying payments. Customer Payment Create is used when the business customer portfolio is generally not complex. This implies that you customer sold to records and your customer bill...

QAD's Enterprise Edition Financials has a robust Accounts Receivable Deduction Management tool.  If your customers typically take deductions on their payment remittances, Deduction Managment will enable your Accounts Receivable team to better manage these payment issues. Customers typically take deductions because they believe they are entitled to the deductions.  These deductions can be a result of the following: Discounts are taken outside the discount window. Product Quality issue have resulted...

As businesses migrate to new ERP systems,  they should consider a refresh of the General Ledger Chart of Accounts.   Typically, the legacy charts have been in place anywhere from 10 to 20 years.   The business has cycled a number of controllers and accounting managers within the life of the legacy system.  Because of the age the legacy system and the lack of continuity of the accounting teams, ERP...

Business should focus on Transactional Automation for common repeatable transactions.  When approaching automation, the following items should be considered: Is there a return on the investment to automate? Will automation increase transactional accuracy? Are their standard business rules that can be applied to every transactions in the population? Supplier Invoice Processing is a transaction in  QAD's Enterprise Edition ERP that is ripe for automation.  Businesses typically have multiple people processing...

Daybooks, also known as Journals, represent a group of transactions.  In modern accounting software systems, daybooks can represent a collection of transactions from a given day or a collection of transactions from a specific source.  In QAD’s Enterprise Edition (EE) Software daybooks are required to configure and enable use of the EE software. A source programs that create financial transactions will assign a specific daybook to the general ledger. For example, a purchase...

QAD Enterprise Applications software has embedded design to enable ERP Integration with a business’s financial institution.  Financial Transactions typically required for a business can be categorized to inbound and outbound settlement transactions they include:   Inbound ·         Customer Bank Deposits Applied to Open Accounts Receivable. ·         Bank Account Fees. ·         Supplier Checks Presented and Cleared by the Disbursing Bank. Outbound ·         Supplier EFT payment Files ·         Supplier Check Payment Files...

Designing your domain and database architecture is a critical design decision for your business. As your business embarks on a migration project to the QAD Enterprise Edition ERP software, this configuration decision will impact users access to enterprise wide data, the information technology organization’s support model and the organization’s ability to sustain accurate master data across the enterprise.    Accurate master data will ensure a transactional accuracy and impact overall efficiency...